Create and edit project events

Events are an important aspect of successful community engagement projects. District Engage has a dedicated section to create and manage events for your project.

To create an event for your project

1. In the left-hand menu bar, click Projects. This displays a list of all existing projects.
2. Click on a Title to open a project.
3. In the project sub-menu under Content, click Events. This shows all the events for this project.
4. To create an event, click on the + icon located on the right hand side of the screen.
5. Add an event Title.
6. Add a Summary of your event.
7. In the Body use the Rich Content editor to add rich text. Click Add block to add other kinds of content such as Updates, Polls, Hotspots, Forms or Documents. For more information about the text editor, see How to use the Rich Content editor. For more information about content blocks see How to use content blocks and groups.
8. Select an event image in the Add a primary image box (this is optional).
9. Set the maximum number of registrations (Max no of registrations) for the event.
10. Set a Start Date and End Date for the event by typing the dates into the fields, or click the calendar icon and pick a date from the calendar.
11. Add a Location name, and enter the Location coordinates. Note: Location coordinates can be found via Google Maps. Go to the location on Google Maps, right-click the place or area on the map. This will open a pop-up window. You can find your latitude and longitude in decimal format. Enter this into the Location coordinates field.
12. Once you’ve finished editing, click Publish.

Where on your site are events displayed?

Creating and publishing an event will automatically trigger the creation of an ‘Events’ tab in the public project menu.

To display an event on your main project page

1. In the left-hand menu bar, click Projects. This displays a list of all existing projects.
2. Click on a Title to open a project.
3. On the project page, click Edit.
4. Scroll to the bottom of the page, and click Add block.
5. From the dropdown, select Events.
6. An Add Events block will appear. Enter a Title. You have the option to display all existing events, or to make a custom selection, and you can choose how these should be displayed.
7. Click Add Events when you are ready.
8. When you are finished editing, click Publish. The selected events will now be displayed on your main project page.

Note: Only published events will be publicly visible.

Editing events

To edit an existing event:

1. In the left-hand menu bar, click Projects. This displays a list of all existing projects.
2. Click on a Title to open a project.
3. In the project sub-menu under Content, click Events. This shows all the events that exist for this project.
4. Select an event. At the end of the row, click on the ellipsis icon to show more options. Click Edit.
5. Alternatively, click on the event you want to edit, then click the Edit tab.
6. When you’re finished editing, click Publish.

Unpublish an event

You can unpublish individual events from a project without affecting the other content. The event will be automatically removed from anywhere it’s current displayed or linked to.

To unpublish an event:

1. In the left-hand menu bar, click Projects. This displays a list of all existing projects.
2. Click on a Title to open a project.
3. In the project sub-menu, under Content, click Events. This shows all the events that already exist for this project.
4. Click on the event you want to unpublish. Click the Edit tab.
5. At the top right of the screen are your Publish options. Choose Unpublish from the dropdown menu.
6. Write a Revision message to record why you are making the change.
7. Click Confirm.

Delete an event

Deleting an event from a project permanently removes the event and all its content and cannot be undone. Proceed with caution!

Note: you may not have delete permissions as part of your role. If you have any questions about your permissions, contact your District Engage administrator.

To delete an event:

1. In the left-hand menu bar, click Projects. This displays a list of all existing projects.
2. Click on a Title to open a project.
3. In the project sub-menu, under Content, click Events. This shows all the events that already exist for this project.
4. Select the event you want to delete. At the end of the row, click on the ellipsis icon to show more options. Click Delete.
5. You’ll be prompted with a warning to confirm the action. Click Yes, Delete this event.
6. Your event is now deleted.