As a project manager you may need to send a draft page for review outside of the system so that non-authenticated users can preview a project before it is published.
When users access the shareable preview link, they have the ability to navigate to other tabs, such as the Participate tab or the Updates tab. They can then preview all published content created within these tabs.
Create a project shareable preview link
To create a shareable preview link to the latest internal version of your project:
- In the left-hand menu, click Projects.
- Select the project you want to create a shareable preview link for. Click on the ellipsis icon at the end of the row to show more options.
- Click Shareable preview link.
- A pop-up window will appear. To create a new project shareable preview link, click Create preview link. This link can be shared with anyone and it expires after 7 days from its creation.
- To share the link, click Copy to clipboard. This will save the link to your clipboard for pasting it wherever you wish to share it.
Note: you may not have permissions to create a shareable preview link as part of your role. If you have any questions about your permissions, contact your District Engage administrator.
Delete a project shareable preview link
There may be instances where a shareable preview link needs to be deleted prior to its expiration date.
When a user tries to access a deleted preview link, there will be different outcomes depending on whether the user is authorised to view this project or not:
- If the user accessing the deleted preview link is authorised to view this project, the user will be navigated to the latest internal version of the project.
- If the user accessing the deleted preview link is not authorised to view this project, the user will be navigated to the login screen.
To delete a project shareable preview link:
- In the left-hand menu, click Projects.
- Select the project whose preview link you wish to delete. Click on the ellipsis icon at the end of the row to show more options.
- Click Shareable preview link.
- A pop-up window will appear. To delete the project shareable preview link, click on the Delete button.
Note: After deleting a preview link, you can always create a new one if needed. This new link will have a fresh 7 days expiry period.